Schedule of lessons. How to Create a Schedule Template in Excel in Minutes Schedule Templates: Printable or Online Available

Schedule is an important part of our life. With the help of schedules, we not only manage our time, but also reduce stress, evaluate our progress in completing work, and prepare ourselves for unexpected events.

It doesn't matter whether you're creating a to-do list or planning an event. No matter what you do, a schedule will help you stay on track with your goals and not lose sight of anything.

A template is the easiest way to create a schedule. This article will walk you through the best daily, weekly, and monthly schedule templates in Excel, as well as step-by-step instructions for finding the templates that suit your needs and customizing them.

You'll also learn how to use a schedule template in Smartsheet, a spreadsheet-based work management tool that lets you create schedules faster than Excel while offering more formatting options and collaboration options.

How to Personalize Your Template in Excel

Customizing your daily, weekly, or monthly schedule settings in Excel is easy. You can choose a color code for certain elements, such as doctor's appointments or birthdays, or change the font type and size. You can also add a logo to your calendar if you use it while working with clients.

1. Font formatting

1. To change the font size of headings, select all headings. On the Home tab, you can select the font type and size.
2. To format date or time markers, select an entire column or all date fields. On the Home tab, you can change the font type and size.

2.Color change

You can change the font or background color of your schedule. Using a color code can be useful to highlight certain activities or tasks.

1. To change the background color of an entire row, click on the paint bucket icon and then select a fill color.
2. To select a color code for an event, place the task or meeting information in the date field. Then select the text, click on the paint bucket icon and select the appropriate fill color.

3. Adding an image

Personalize your schedule by adding images, such as your company logo.

1. On the Insert tab, select Illustrations. Upload the image you want to use.

1. The image will be added to your table, after which you can move it to the desired location.

If you want to add a logo or image to the top of the schedule, you may need to first add space to place that element.

1. Right-click on the first row of the entire table and select “Insert”.

1. Select Insert Row.

1. Repeat these steps to add the required number of rows.
2. To make the background for new lines white, select the new lines, click on the paint bucket icon and select white.
3. To remove marking lines above the title line, select the title line, click the Borders icon, and select the No Border option.

You now have extra empty space at the top to place your image.

Schedule Templates: Printable or Online Available

In addition to choosing the best schedule template for your tasks, you will need to decide what printing and online sharing capabilities the template will have.

Many people print out their schedules and then hang them on the wall or refrigerator. When it comes to to-do list planners or personal meetings, many people keep them in their wallet or purse for ease of access and use.

Having a schedule printed out and accessible to everyone can be helpful, but in general, a paper calendar is more likely to make your life more chaotic and disorganized. If you forget or lose your calendar, you'll have to start all over again. If someone wants to edit or add information to the calendar, you won't know who made the changes unless you can recognize that person's handwriting. And finally, space in such a calendar is always limited, it will quickly fill up and will look untidy, with a lot of changes and additions.

If you need guaranteed access to your schedule at any time of the day, choose a cloud-based collaboration solution. You need to be able to view and edit your schedule on your smartphone or computer at any time.

Plus, by moving your schedule to the cloud, you can save a lot of paper. If you plan to share this calendar with other people, an online tool will help you communicate and make changes more effectively. You'll be able to see what's been edited and choose the level of permissions you grant, assigning viewer, editor, or administrator rights to users.

Finally, many online tools offer collaboration features that let you add discussions, set reminders or notifications, switch from regular view to Gantt or calendar view, and attach attachments.

Create simple, collaborative schedules in Smartsheet

Smartsheet is a spreadsheet-based work management tool that offers powerful collaboration and communication features. Smartsheet has dozens of built-in templates, as well as sharing features, so it's ideal for simple task scheduling to more complex project schedules. Customizing the templates is easy: just right-click a column to rename the header, or double-click any cell to add the information you want. You can also change colors, fonts, or switch between Gantt, calendar, or grid views.

Below are 14 schedule templates in Smartsheet:

Weekly Schedule Templates in Smartsheet

These weekly schedule templates cover all 7 days of the week, Monday to Sunday. Many templates use hierarchies to organize information, containing child rows that you can collapse or expand to hide or show the dates or tasks you need.

All of these templates highlight Smartsheet's collaboration features. For example, in your weekly class schedule, you can choose a color code for your classes so you can quickly visualize your weekly schedule. In the lunch planner template, you can add links to your favorite recipes for quick access, and in the weekly house cleaning schedule, you can assign chores to specific people, so the whole family has something to do.

The school's educational regime must correspond to the functional capabilities of students. The volume, content and organization of the educational process must ensure such a state of the body in which fatigue would completely disappear during the rest period.

The main criteria for assessing lessons in terms of students' functional abilities are difficulty and tediousness. Fatigue is characterized by a change in performance, and the difficulty of the subject is characterized by the level of performance, that is, the degree of mastery of educational material. Therefore, both factors need to be considered equally while preparing the schedule.

When creating a lesson schedule, the following factors should be taken into account:

• performance (characteristics of work, i.e. the quality and quantity of acquired knowledge or actions at a certain time) depends on the age of a person, his individual biorhythm, time of day, day of the week, time of year, etc.;
• the degree of fatigue depends on social, psychological, biological reasons.

To reduce student and teacher fatigue in one day, proper distribution of lessons during productive and unproductive hours and days is necessary.

Subjects that require a lot of time to prepare at home should not be grouped together on the same day of the school schedule. During the most unproductive hours (from 11.30 to 14.30), lessons should be structured from a health-saving standpoint, which implies a valeological approach to organizing a lesson, choosing forms, methods, and techniques of the lesson, changing the types of activities of students and the types of teaching of the teacher (every 5-7 minutes).

When drawing up a schedule, you can use the scales of difficulty of academic subjects developed by I.G. Sivkov (for primary school) and employees of the Research Institute of Hygiene and Health Protection of Children and Adolescents M.I. Stepanova, I.E. Alexandrova, A.S. Sedova (for students in grades 5–9)
Using the data from the tables above, you can assess whether the lesson schedule for any class is drawn up correctly.

The schedule is drawn up correctly if:

• the school has a unified schedule of classes in the first and second half of the day (for students and teachers);
• the highest number of points per day based on the sum of all subjects is for grades 8–11 – on Tuesday, Wednesday and Thursday; for grades 1–7 – on Tuesday and Thursday (Wednesday is a slightly lighter day);
• During the school day, “difficult” and “easy” lessons alternate;
• lessons of one subject alternate with lessons of another subject, and are not doubled (exception is modular teaching technology);
• basic subjects for younger schoolchildren are taught in 2–3 lessons, and for middle and older children – in 2–4 lessons;
• The names of academic subjects in the schedule and curriculum are the same.

The schedule is drawn up incorrectly if:

• the highest number of points per day occurs on the extreme days of the week or when it is the same on all days of the week;
• “difficult” lessons are doubled;
• “difficult” lessons are scheduled consecutively;
• “difficult” lessons in the schedule in the first or last lesson;
• the number of home preparations is equal to the number of lessons.

For optimal load distribution, the following are not allowed:

• zero lessons;
• breaks lasting 5 minutes;
• double lessons in grades 1–5, exceeding 8 points on the difficulty scale, if lesson planning does not include practical or laboratory work in the second hour;
• grouping items that require a lot of home preparation into one day;
• discrepancy in the schedule of the first and second half of the day;
• discrepancy between the names of academic subjects in the schedule grid and the school curriculum.

Thus, when creating a class schedule, you need to consider:

• distribution of teaching load by day of the week;
• distribution of the teaching load for each day separately;
• alternating subjects of different types of activities;
• compliance with hygienic requirements for the lesson schedule.

To do this, the schedule is analyzed and an analytical report is drawn up based on the results.

1. The total load at the beginning and end of the week should be the least (according to the ranking scale of difficulty).
2. Tests should be carried out in 2–4 lessons in the middle of the school week.
3. The main teaching load during the day in high and middle grades should fall on lessons 2–4.
4. It is not recommended to schedule two-hour lessons on Monday and Friday.
5. In elementary school, it is unacceptable to conduct double lessons on the same subject. In this case, the degree of fatigue of children increases 7 times.
6. In the 5th grade, double lessons in one subject are permissible only in exceptional cases and subject to their alternation with easier lessons (or lessons).
7. In middle and high schools, double lessons against the backdrop of modular technology for constructing the educational process, on the contrary, help preserve the health of students.
8. Lessons that require a lot of mental effort (mathematics, Russian, physics, chemistry) are recommended to be taught first or second. Lessons on art, the surrounding world, artistic work should be conducted after a dynamic pause (third lesson), and lessons with a predominance of the motor component (rhythm, physical education) should be carried out last.
9. Classes in the second half of the day should be held no earlier than 45 minutes after the end of the last lesson of the first half of the day.
10. When arranging lessons during one school day, you should take into account the predominant activities of students in this lesson (reading, viewing, writing, active motor activity, practical work, listening, speaking, etc.) and try to alternate them.
11. The daily amount of home preparation should be less than the number of lessons in the schedule.
12. It is not allowed to conduct zero lessons!
13. Subjects that require a lot of time for home preparation (history, algebra) should not be grouped on one day of the school schedule.
14. It should be remembered that when drawing up a lesson schedule, you need to take into account the number of hours allocated by the basic curriculum for completing

On our website you can download, fill out and print a school schedule template ( lesson schedule to fill out). For your convenience, we have prepared several options, such as page and landscape versions, in Word and Excel files.

Bell schedule for 45 minute lessons.

If your school has a different duration of breaks, you can always edit the downloaded file.

The schedule changes throughout the year, so it is very convenient to fill out our templates with your data and print them on a regular A4 sheet. We recommend adding our site to your favorites.

Schedule Word template No. 1 (minimalistic, page-based)

Text file of the lesson schedule in a table, in Word format from Monday to Friday, 7 lessons. A4 page sheet, black and white.

Schedule Word template No. 2 (indicating the time of lessons and breaks). Page.

Text file of the lesson schedule in a table, in Word format from Monday to Friday, 7 lessons. Indicating the time of lessons and breaks. A4 page sheet, black and white.

Schedule Word template No. 3 (indicating the time of lessons and breaks). Landscape.

Text file of the lesson schedule in a table, in Word format from Monday to Friday, 7 lessons. Indicating the time of lessons and breaks. A4 landscape sheet, black and white.

Lesson schedule Excel template No. 1. Page.

Lesson schedule file in a table, in Excel format from Monday to Friday, 7 lessons. Indicating the time of lessons and breaks. A4 page sheet, black and white.